Published on May 2, 2025 5 min read

The Best Email Parsing Software for 2025

Managing emails manually can feel like a full-time job. Companies receive hundreds of emails loaded with essential data daily, from support requests to contact form responses and customer orders. Manually copying this information is time-consuming and prone to errors. That's where email parsing tools come in handy. These tools extract data and automatically send it to the appropriate applications, streamlining your processes.

No more copying and pasting—just faster, more organized workflows. By 2025, numerous intelligent technologies will make this task effortless. Whether you manage a large corporation or a small business, the right email parser can save you hours each week. In this article, we've gathered the top email parsing tools available this year to help you work more efficiently and grow faster.

The Best Email Parsing Software for Automating Workflows

Here are the top email parsing software options for automating workflows, helping businesses save time and improve efficiency:

Mailparser

Mailparser is an excellent tool for extracting information from incoming emails. It handles data such as order confirmations, delivery alerts, and contact forms. You can create custom rules to extract the precise data you need, and parsed data can be automatically forwarded to Excel, Google Sheets, or your CRM. Ideal for customer service, logistics, and e-commerce tasks, Mailparser offers a user-friendly interface with no coding required and integrates with Zapier, Slack, and other automation apps. It's a reliable tool for businesses looking to handle emails efficiently and save time.

Parseur

Parseur is a top-rated email parsing program known for its speed and accuracy. It can extract text from emails, PDFs, and even scanned documents. The platform's visual template system simplifies setup and accelerates the process. Parseur allows you to organize data into structured formats and transfer it to tools like Google Sheets, Excel, or cloud applications. It's fantastic for handling invoices, reports, and notifications, supporting workflow automation and real-time export. Teams looking for quick and flexible parsing will find Parseur ideal. It's a dependable solution for businesses handling structured email data.

Zapier Email Parser

Zapier Email Parser is a free utility within Zapier's automation system, allowing users to extract email data and link it to thousands of other programs. Simple parser templates enable you to grab the required data effortlessly. You can create Zaps to send the information to Google Sheets, Trello, Slack, and more. It's excellent for small teams or individuals starting with basic automation. While it may be less complex than other options, it's perfect for simple tasks. Zapier Email Parser is straightforward, free, and performs effectively for basic email-to-app processes.

Email Parser by FrozenFrog

Email Parser by FrozenFrog is a desktop-based offline tool that operates with Outlook, POP3, and IMAP email accounts. It gives users total control over handling their email data. You can create filters and rules to sort the required data, which can then be exported to spreadsheets or local databases. Ideal for users who prioritize data privacy and don't need a cloud-based system, FrozenFrog's Email Parser is effective for companies dealing with sensitive data and needing a parser they can control entirely from their machine.

G-Lock Email Processor

Designed for Windows, G-Lock Email Processor handles bulk email parsing, allowing users to automatically process thousands of emails. You can extract specific data fields from emails and attachments, apply actions, filters, and advanced rules, and export parsed data to custom systems, Excel, or databases. It's perfect for high-volume organizations like shipping companies or marketing agencies. Those preferring a desktop solution will find G-Lock Email Processor a great fit. Its robust processing tools and local control make it valuable for companies seeking high-performance parsing without cloud reliance.

Integromat (Make)

Now known as Make, Integromat is a visual automation tool supporting email parsing. Drag-and-drop technology enables users to create complex workflows. You can connect your email account to design processes for gathering and managing data, supporting structured parsing, HTML emails, and attachments. Make also integrates with around a thousand other applications, making it ideal for custom solutions where parsed data must flow between tools. It's fantastic for tech-savvy users seeking complete control, particularly useful for automating emails with other business tasks across departments.

Email2DB by Parker Software

Email2DB is a professional-grade email parser designed for business automation. Running on a server, it monitors inboxes in real-time. Extracted data is sent to help desk systems, CRMs, or databases, facilitating triggers, scripting, and auto-replies. Ideal for support teams and businesses needing sophisticated parsing with total control, Email2DB can automatically handle orders, notifications, or form entries. It's most suited for IT teams or developers. Email2DB provides robust automation capabilities without relying on external cloud platforms, making it a scalable and flexible solution.

Microsoft Power Automate

Microsoft Power Automate includes email processing capabilities as part of its comprehensive automation system. Users can extract data from Outlook emails and transfer it to Microsoft Teams, SharePoint, or Excel. It offers seamless integration with various Microsoft 365 tools, allowing you to automatically parse and organize emails using custom flows. It also supports custom formatting and attachments. For companies using Microsoft products, Power Automate is a logical choice, offering control, reliability, and security. Although setup can be complex, the results are powerful. It's ideal for teams already operating within the Microsoft ecosystem.

Conclusion

Selecting the right email parsing program is crucial for streamlining your workflow and saving time. Whether your company handles customer orders, support tickets, or bulk email processing, each tool on this list offers unique features to meet different business needs. From simple options like Mailparser to more advanced solutions like Email2DB, there's something for every company. Automating email data extraction and transfer can help businesses improve efficiency, reduce errors, and boost productivity. Choose the one that best fits your needs and start working smarter.