Published on Jun 25, 2025 4 min read

How to Add a Restaurant Reservation System in WordPress

Managing a restaurant involves more than just serving delicious meals. You need a streamlined restaurant reservation system, especially since many customers prefer booking online rather than calling. A WordPress booking system is an invaluable tool for simplifying the reservation process, allowing customers to select their group size, date, and time effortlessly. You don’t need any technical knowledge to set it up—WordPress and its plugins handle the heavy lifting.

Why Use a Restaurant Reservation System?

A good plugin not only saves you time but also helps prevent booking errors, enhancing the customer experience. This guide will walk you through the steps to integrate a restaurant reservation system into your WordPress site, regardless of its age. Let’s make booking easier and improve your restaurant’s operations.

How to Easily Add a Restaurant Reservation System in WordPress

Integrating a reservation system into WordPress helps manage bookings, minimize misunderstandings, and offer customers a seamless experience.

Step 1: Choose the Right Plugin

Your first step is selecting a reliable WordPress booking plugin. Here are some popular options:

• WP Restaurant Booking
• Restaurant Reservations by Theme of the Crop
• OpenTable Widget
• Bookly

Each plugin offers unique features like calendar syncing, email confirmations, online payments, table booking, and SMS alerts.

Step 2: Install and Activate the Plugin

Once you’ve selected a plugin, it’s time to install it. Follow these steps in your WordPress admin dashboard:

1. Navigate to Plugins > Add New
2. Search for your chosen plugin
3. Click Install Now next to the correct plugin
4. Activate the plugin after installation

Most plugins provide a settings menu in your dashboard. For premium plugins, use Plugins > Add New > Upload Plugin.

Step 3: Configure Basic Settings

Configure the plugin using the setup wizard or instructions provided. Common settings include:

• Opening hours
• Reservation time slots
• Number of guests per table
• Email notification settings
• Buffer time between reservations

Enter your restaurant’s working hours and block off specific dates like holidays. Ensure you enter your email to receive reservation alerts.

Step 4: Add the Reservation Form to Your Website

With settings ready, it’s time to add the form. Most plugins use shortcodes like [restaurant-reservation] to embed an online booking form on your website. Create a page titled “Book a Table” or “Make a Reservation” and insert the shortcode.

1. Go to Pages > Add New
2. Title your page
3. Paste the shortcode in the content area
4. Click Publish

Preview the page to ensure the form functions well and looks appealing. Some plugins offer Gutenberg widgets or blocks for placing forms on your homepage or sidebar.

Step 5: Customize the Reservation Experience

Ensure the form aligns with your restaurant’s design and branding. Most plugins offer customization options for fonts, button colors, and background colors. You can also customize confirmation messages, like “We appreciate your booking. We look forward to seeing you.”

Consider adding custom fields such as:

• Special requests
• High chair needed
• Occasion type (birthday, anniversary, etc.)

Step 6: Test the Reservation System

Before going live, test the system as if you’re a customer. Make a test reservation and check for:

• Fast loading of the form
• Receipt of confirmation emails
• Correct time slot availability
• Working guest limits

Test on mobile devices too, as many users book via smartphones. If issues arise, adjust plugin settings until everything functions smoothly.

Step 7: Enable Notifications and Reminders

Notifications keep you updated on bookings. Most plugins allow SMS or email notifications for:

• Booking confirmations for guests
• Booking alerts for staff
• Reminder emails a day before the reservation

These features help reduce no-show rates and build client confidence. Some plugins sync with Google Calendar, allowing you to view reservations directly in your calendar.

Step 8: Monitor and Manage Bookings

Once live, manage bookings from your WordPress dashboard using the Bookings tab. Here you can:

• View upcoming reservations
• Approve or reject bookings
• Edit or cancel bookings
• Filter by date, guest name, or status

Export booking lists if needed to guide inventory and staffing plans. Analyze customer behavior to inform your business strategy.

Step 9: Keep the Plugin Updated

Regularly update your plugin for security and performance enhancements. To update:

1. Go to Dashboard > Updates
2. Find the plugin in the list
3. Click Update Now

An outdated plugin may cause bugs or security issues. Set a monthly reminder to check for updates. If using a premium plugin, ensure your license is active for new features and support.

Conclusion

Incorporating a restaurant reservation system in WordPress is a strategic move to streamline your booking process. It saves time, improves customer satisfaction, and reduces no-shows. The right plugin makes setup easy and user-friendly, without requiring coding skills. From custom time slots to mobile optimization, WordPress plugins provide all you need. Test thoroughly and keep everything up-to-date for optimal performance. Once your system is up, promote it to boost customer engagement and visibility. Start today and simplify table bookings for your business and patrons with a more efficient approach.