Published on May 9, 2025 5 min read

Maintain Data Privacy Compliance with Iubenda

If you operate a website or mobile app, you almost always collect user data—typically through contact forms, analytics tools, or cookies. Failing to comply with stringent global privacy laws, such as GDPR, CCPA, and LGPD, can lead to fines, lawsuits, or even a loss of trust from your users.

Iubenda is an all-in-one platform that automates compliance policies, cookie banners, and consent management, helping businesses meet legal requirements. Here are five easy ways Iubenda can help you ensure compliance without needing a law degree. Curious to know how? Read on.

Draft a Legally Compliant Privacy Policy in Minutes

One of the primary requirements of any privacy legislation is to provide users with a clear, up-to-date privacy policy. This policy should inform users about what information you collect, why you collect it, and how it’s stored or shared.

Iubenda simplifies this process with its privacy policy generator. You can choose from pre-written clauses for services and tools, such as Google Analytics, Mailchimp, Stripe, or Facebook Pixel.

Why this is important:

• Automatically generates policy content based on your technology stack.
• Updates automatically if laws or services change.
• Translates into multiple languages.
• Can be embedded onto your website with a code snippet.

This saves you the time and expense of hiring a lawyer whenever your privacy rules or tools change.

Adhere to Cookie Laws with a Custom Banner

If your site uses cookies (which most do), you must notify users and obtain their consent before tracking them—especially in the EU, in accordance with GDPR and the ePrivacy Directive.

With Iubenda’s cookie banner and consent tool, you can:

• Display a banner in various styles and languages.
• Block unnecessary cookies until permission is granted.
• Automatically identify cookies being used.
• Securely store and log user consent records.

It’s plug-and-play and integrates with tools like Google Tag Manager, Shopify, and WordPress. No coding is required—simply install and customize a banner that reflects your brand.

Manage User Consent Across Your Services

Collecting consent is more than just displaying a banner. It’s about tracking, storing, and proving consent if required, particularly under the GDPR’s explicit, trackable consent requirements.

Iubenda offers a Consent Solution that gathers detailed information regarding user activity, including:

• The version of the policy they agreed to.
• IP Address and timestamp of consent.
• Services for which consent is given or withdrawn.

The log is securely stored, and you can download it for audits or legal requests. This ensures protection whenever someone fills out a form, accepts cookies, or subscribes to a newsletter.

Stay Updated with Automatic Legal Monitoring

The downside of legal documents is that they can quickly become outdated. Privacy regulations, like those under GDPR and CCPA, constantly evolve, and the same applies to all the services you use.

Iubenda counters this by automatically monitoring and updating legal documents. Once you install the policies on your site, Iubenda keeps them updated with:

• Local and international privacy regulations.
• New clauses from third-party services.
• Legal formatting or requirements to remain compliant.

Whenever an update occurs, you are notified, and the online version is updated without any effort on your part. This ensures long-term compliance with minimal work.

**Protect All Legal Grounds: Terms and Conditions, Internal Privacy, and

Beyond**

Data compliance isn’t limited to users—your team’s internal handling of data is crucial, too. Iubenda helps you take it a step further with tools such as:

• Terms & Conditions Generator: Establishes user terms, refund policy, IP rights, etc.
• Internal Privacy Management : Assists in mapping how your organization stores, accesses, and processes user data internally.
• Cookie and Script Scanner : Scans your website to identify all data-gathering tools and cookies.

This comprehensive legal suite is perfect for eCommerce websites, SaaS applications, or marketing agencies that require professional compliance configuration.

Use Case: A Marketing Agency’s Simple Compliance Setup

Imagine you’re the owner of a small digital marketing business. You have a WordPress website, a contact form, Google Analytics, and email subscriptions via Mailchimp. Here’s how Iubenda helps you achieve compliance in an afternoon:

• Create a privacy policy listing all your tools (WordPress, Mailchimp, GA4).
• Integrate a cookie banner that blocks and detects cookies until consent is given.
• Record each form submission with Iubenda’s consent management.
• Use terms & conditions for visitors to your website and service contracts.
• Implement automatic updates so your policy adapts to legal changes and your tools.

It’s quick and professional, instilling confidence in your clients that their data is secure with you.

Who is Iubenda for?

Not just IT professionals! The ideal users of Iubenda include:

• Freelancers seeking a quick solution for GDPR compliance.
• E-commerce owners who collect user data at checkout.
• Agencies managing multiple client sites.
• SaaS startups aiming to start compliant.
• Bloggers or content creators using ads, forms, or newsletter signups.

Iubenda demystifies compliance for any business, regardless of size or technical background, allowing you to focus on growing your business.

Conclusion: Easy and Worry-Free Compliance

Data privacy is no longer optional; it’s a necessity. As GDPR, CCPA, and similar laws become more stringent globally, compliance for your website or app can save you from hefty penalties and earn your users’ trust.

With Iubenda, achieving compliance is as easy as grabbing a coffee. The software addresses all legal requirements, from drafting privacy policies and cookie banners to consent logging and updates. You don’t need to be a lawyer or developer; just follow five straightforward steps to swiftly gain confidence in your compliance.