Published on May 2, 2025 4 min read

The 8 Best Proposal Software Tools

In today's competitive business landscape, the strength of your proposal can be the deciding factor in winning successful projects and attracting new customers. Gone are the days of manually drafting proposals using standard forms and repetitive content. This article reviews the leading proposal software choices of 2025, helping content creators craft compelling proposals that enhance customer acquisition.

Why Use Proposal Software? The Benefits Explained

Before exploring different programs, it's essential to understand the value proposal software brings to your business.

• Brand Enhancement: Create attractive and professional designs to enhance your brand image.
• Efficiency: Automate repetitive tasks to save time and reduce material needs.
• Error Reduction: Minimize mistakes through automated calculations and pre-selected content.
• Collaboration: Facilitate seamless team collaboration by sharing plans in one system.
• Speed: Deliver proposals quickly to respond to business opportunities promptly.
• Insight: Analyze which proposals attract attention and engagement to improve sales strategies.
• Success Rate: Implementing this system leads to higher quality proposals that boost business success.

Key Features to Look for in Proposal Software

When selecting proposal software, focus on these key characteristics:

• Templates: Access a variety of professionally designed templates that can be customized to fit your branding.
• Content Library: Store pre-approved text, images, and videos in a centralized system.
• Customization: Personalize templates with your brand image and tailored content for each client.
• Quoting Tools: Create professional quotes with features for discounts, taxes, and payment plans.
• e-Signature: Securely deliver proposals with digital signature capabilities.
• Analytics: Track views, engagements, and acceptance rates of your proposals.
• Integrations: Connect with CRM systems, accounting software, and project management applications.
• Collaboration: Work together on proposals with editing and version tracking features.
• Mobile Access: Perform all tasks on mobile devices for flexibility.
• Customer Support: Rely on prompt assistance to resolve any issues.

The 8 Best Proposal Software Tools in 2025

These eight proposal development tools in 2025 stand out for their combination of essential features, value, and user-friendly models.

Proposify

• Overview: Proposify helps users craft impressive documents with pricing tools and advanced tracking.
• Features: Drag-and-drop editor, customizable templates, pricing tables, e-signatures, CRM integration, and performance tracking.
• Pricing: $49 per user per month (billed annually).
• Ideal For: Sales teams and marketing agencies needing high-quality interactive designs.

Qwilr

• Overview: Qwilr offers a web-based proposal development system with interactive scheduling.
• Features: Interactive online quotations, video embeds, mobile-friendly pages, and data reporting.
• Pricing: $75 per user per month (billed annually).
• Ideal For: Businesses needing visually striking proposals to outshine competitors.

PandaDoc

• Overview: PandaDoc provides document automation with strong proposal-making tools.
• Features: Digital templates, visual editing, online approval signing, CRM tools, statistics, and tracking.
• Pricing: $29 per month per user (billed annually).
• Ideal For: Organizations needing an all-in-one document automation solution.

Better Proposals

• Overview: Better Proposals assists in preparing superior bids for customer acquisition.
• Features: Template bank, content library, design tool, digital signatures, payment connections, CRM plugins.
• Pricing: $19 per month (billed annually).
• Ideal For: Small companies and freelancers seeking an affordable and user-friendly tool.

Bidsketch

• Overview: Bidsketch simplifies deal closure by reducing proposal creation complexity.
• Features: Template resource, drag-and-drop editing, e-signatures, CRM integration, advanced statistics.
• Pricing: $29 per month (billed annually).
• Ideal For: Small service providers and entrepreneurs needing a simple solution.

GetAccept

• Overview: GetAccept handles sales enablement with document management and e-signatures.
• Features: Template system, video, live chat, document tracking, CRM integration.
• Pricing: Available upon request.
• Ideal For: Sales teams customizing proposals with multimedia content and real-time interactions.

DocSend

• Overview: DocSend offers secure methods for sending and tracking proposals.
• Features: Document tracking, page analytics, permission settings, CRM integration.
• Pricing: $10 per user per month (billed annually).
• Ideal For: Companies focused on security and detailed document insights.

Proposable

• Overview: Proposable creates professional and compelling business proposals.
• Features: Template bank, content storage, drag-and-drop design, digital signing, CRM connections.
• Pricing: $39 per month (billed annually).
• Ideal For: Sales teams needing an all-in-one proposal system for workflow management.

Tips for Creating Winning Proposals

Enhance your proposal success with these tips.

• Research: Understand your customer's business to address their specific challenges.
• Focus: Highlight how your solution benefits clients rather than listing all features.
• Evidence: Use data from successful projects to showcase your expertise.
• Design: Create a visually appealing layout with professional media elements.
• Proofreading: Eliminate errors to ensure a polished proposal.
• Clear Calls to Action: Provide straightforward steps to facilitate customer approval.

The Future of Proposal Software

Emerging technology trends will shape the future of proposal software development.

• AI Integration: AI will automate content generation based on client data and specifications.
• Customization: Tools will offer tailored information for unique customer bases.
• Sales Intelligence: Integration with sales tools will provide insights into client behavior.
• AR/VR: Augmented and Virtual Reality will enable interactive proposal experiences.

Conclusion

Your business success heavily relies on choosing the right proposal software. By evaluating these tools based on your specific needs, you can select a proposal system that helps you win clients and achieve market success throughout 2025 and beyond.