Published on Apr 23, 2025 3 min read

7 Client Management Apps in 2025 That Help You Build Better Relationships

Effective client management in 2025 goes beyond simply handling names and numbers. It's about maintaining seamless communication, having clear project oversight, and ensuring nothing falls through the cracks. That's where client management apps excel, and in 2025, several standout options deliver exceptional performance without unnecessary complexity. Here are seven apps that excel at their primary function.

The 7 Best Client Management Apps in 2025

Notion – When You Want Control Without Complexity

Notion might not initially appear as a client management tool, but its flexibility earns it a spot on this list. You can customize Notion to meet your specific needs, from keeping notes and creating task boards to tracking client pipelines and sharing portals. It's structured enough to support real work without overwhelming you with features you won't use. Ideal for small teams and freelancers, Notion offers a balanced approach to client management.

Bonsai – The All-in-One Without the Clutter

Bonsai is designed for freelancers, agencies, and consultants who prefer an all-in-one solution. It integrates proposals, time tracking, invoices, and client CRM into one platform, streamlining your workflow. Bonsai operates quietly in the background, providing templates, forms, and automatic follow-ups that require minimal oversight. Its low-maintenance nature is why it remains popular among creative professionals.

HoneyBook – For Service-Based Businesses That Need a Personal Touch

HoneyBook caters to photographers, event planners, coaches, and other service-based businesses seeking a personal touch. Unlike rigid corporate CRMs, HoneyBook focuses on the entire client journey—from inquiry to invoice—creating a conversational experience. With branded proposals, smart scheduling, and built-in messaging, it keeps everything organized in one thread. HoneyBook is perfect for building trust and long-term relationships.

Clientjoy – When You Want a Clean CRM With Sales DNA

Clientjoy may be the underdog, but it's a powerful tool for service businesses where sales are integral. It combines client CRM with proposals, contracts, and recurring invoicing in a single, uncluttered dashboard. Its pipeline tracking feature stands out, allowing you to see where each lead stands without digging through data. If you find typical CRMs overwhelming, Clientjoy offers a refreshing alternative.

Dubsado – Built for the Details You Don’t Want to Miss

Dubsado is ideal if you've ever lost track of client processes or sent incorrect contracts. It's highly customizable, allowing it to adapt to your workflow. Dubsado's automation capabilities shine, creating workflows that respond to forms, emails, and dates, triggering tasks and reminders automatically. It's especially useful for projects with multiple steps, deadlines, or moving parts that require meticulous attention.

HubSpot CRM – The Free Option That Actually Works

HubSpot CRM defies the typical limitations of free CRMs. From the start, it offers a full suite of features, including contacts, email tracking, deals, and task reminders. It integrates seamlessly with various platforms and provides a modern interface. HubSpot CRM is perfect for solo professionals or those starting to build a client management system, with room for growth as your needs evolve.

17hats – The Small Business Assistant That Doesn’t Feel Like Software

17hats positions itself as a small business command center, offering project management, invoicing, scheduling, lead capture, and a basic CRM. Its standout feature is simplicity—you can set up templates and let the system handle the rest. For solo business owners and small teams, 17hats provides the feeling of having a full-time assistant without the cost.

Final Thoughts

The best client management app in 2025 isn't about the number of features; it's about fitting seamlessly into your workflow without creating obstacles. Whether you need a comprehensive solution or a tool to prevent missed deadlines, each of the seven apps offers unique strengths. Choose the one that keeps you organized, punctual, and client-focused, allowing you to manage your business effectively.