Published on Apr 24, 2025 5 min read

Step-by-Step Tutorial on Zoom Whiteboard & Its Top Competitors

In the digital era, collaboration and brainstorming are continuously evolving, with Zoom Whiteboard leading the way for interactive teamwork. Whether you're managing a remote team meeting, planning a project, or teaching a virtual class, a versatile digital whiteboard can transform your experience. This blog will explore Zoom Whiteboard’s features, guide you step-by-step on how to use it, and introduce alternatives to help you find the perfect fit.

What is Zoom Whiteboard?

Zoom Whiteboard is an advanced digital collaboration tool integrated into the Zoom platform. It allows users to brainstorm, present ideas, sketch out processes, and work together in real-time or asynchronously. Designed to replicate the feeling of working on a physical whiteboard, Zoom Whiteboard enhances teamwork with a broad range of editing and sharing features.

Whether you’re part of a remote team, a hybrid worker, or running a classroom, Zoom Whiteboard provides a seamless solution for idea-sharing in an increasingly virtual world.

Key Features of Zoom Whiteboard

Zoom Whiteboard comes with a robust set of features designed to support creative collaboration.

Dynamic Tools for Creativity

Zoom Whiteboard offers multiple tools such as pens, highlighters, sticky notes, and shapes. These tools make it easy to diagram workflows, annotate notes, or sketch ideas during brainstorming sessions.

Real-Time Collaboration

One of its standout features is real-time collaboration. Multiple users can edit and contribute simultaneously, making it ideal for team meetings or class group projects.

Persistent Whiteboards

Unlike traditional physical whiteboards or temporary in-meeting ones, Zoom Whiteboard saves your work automatically. You can revisit your whiteboards later for updates, presentations, or follow-ups.

Cloud-Based Accessibility

Being cloud-based, Zoom Whiteboard is accessible from anywhere. Whether you're using a computer, smartphone, or tablet, you can view or edit your whiteboards on the go.

Integration with Zoom Meetings

Zoom Whiteboard integrates seamlessly with Zoom Meetings, allowing you to collaborate easily during video calls. You can share your whiteboard with participants instantly and receive live input.

Templates for Efficiency

Zoom includes pre-built templates for common use cases such as project planning, mind mapping, and retrospectives, saving you time and effort.

How to Use Zoom Whiteboard

Getting started with Zoom Whiteboard is straightforward. Follow these steps to maximize its potential during your meetings or projects:

Step 1: Access the Whiteboard

• Open your Zoom application and log in.
• Select “Whiteboards” on the left-side panel or click "New Whiteboard" directly during a meeting.

Step 2: Set Up Your Whiteboard

• Choose to start from a blank whiteboard or use one of Zoom’s templates.
• Add collaborators by sharing your whiteboard via a link or inviting them directly using their Zoom accounts.

Step 3: Use the Tools

• Utilize pens, sticky notes, shapes, and text boxes to sketch ideas or annotate content.
• Change colors and formatting to visually differentiate elements as needed.

Step 4: Collaborate in Real-Time

• Share your whiteboard with meeting participants during Zoom meetings.
• Allow others to edit or simply view your whiteboard based on assigned permissions.

Step 5: Save and Share

• Once complete, your whiteboard will autosave to the Zoom cloud.
• Share your work with team members or download it as a PDF for easy distribution.

Step 6: Continue Collaboration

Access your saved whiteboards at any time via your Zoom account. Update or expand on ideas as your project evolves.

Potential Limitations of Zoom Whiteboard

While Zoom Whiteboard is an excellent tool for collaboration, it does have some limitations:

• Learning Curve: New users may need some time to familiarize themselves with its array of features.
• Limited Offline Access: Being a cloud-based solution, it requires internet access for use.
• Subscription Requirement: Some advanced features might only be available to paid Zoom accounts.

If these limitations concern you, exploring alternatives can help you find a solution that better meets your needs.

Top Alternatives to Zoom Whiteboard

If Zoom Whiteboard doesn’t check all your boxes, here are some excellent alternatives that might suit your workflow better:

1. Miro

Miro is a highly collaborative digital whiteboarding tool that offers powerful features for brainstorming, planning, and organizing ideas. It allows for real-time collaboration with multiple team members and integrates with popular tools like Slack and Microsoft Teams.

2. Google Jamboard

Google Jamboard is a free whiteboarding app that comes as part of the Google Workspace suite. It provides an intuitive interface for creating visual notes, diagrams, and drawings. It also allows for real-time collaboration with multiple users.

3. Microsoft Whiteboard

Microsoft Whiteboard is another free cloud-based whiteboarding solution that offers multi-platform support and real-time collaboration with other users. Its features include the ability to add images, sticky notes, and even insert files from OneDrive.

Why Whiteboarding Tools Are Critical for Modern Teams

The rise of remote work and digitally distributed teams has changed how professionals collaborate. Whiteboarding tools, like Zoom Whiteboard and its alternatives, have become critical for:

• Enhancing creativity during brainstorming sessions.
• Consolidating team input in real-time for faster decision-making.
• Offering a visual medium to explain complex concepts or processes.
• Making remote brainstorming & collaboration as effective as in-person sessions.

By leveraging these tools, businesses boost productivity, improve communication, and ensure every team member feels involved in the creative process.

Final Thoughts

Zoom Whiteboard is an accessible, feature-rich tool designed to meet the needs of remote workers, educators, and enterprise teams. Its seamless Zoom integration and cloud-based accessibility make it a standout choice. However, exploring alternatives ensures you find the perfect fit for your specific business or creative needs. Whether you’re sketching out ideas for a marketing campaign, planning a product launch, or hosting a collaborative class, there’s a whiteboarding tool tailored for you.